Registration and Records

Academic Advising

Academic advising is directed through the Office of Student Academic Services. All new students will be assigned advisors prior to the end of the first semester. Many students at the time of application are undecided about an area of study. Deciding students are assigned an advisor who is prepared to help plan a schedule that will enable exploration in different academic areas while completing the general education requirements. An advisor can become the most valuable academic resource.

Registration

Students are expected to meet with their advisors before registering. Registration for classes occurs online through Campus Connection in the term prior to the semester those classes begin. The registration process is not complete until all fees are paid.

Class Attendance

The student is expected to meet the attendance requirements for each class.

Course Level

Courses numbered 100 to 199 are considered Freshman level; courses numbered 200 to 299 are Sophomore level; courses numbered 300 to 399 are Junior level; and courses numbered 400 to 499 are Senior level courses. The student should note that many upper level courses (300–499) have prerequisites and should plan accordingly. Graduate courses will have numbers between 601–699. Courses with the number 700 are Continuing Education courses and are not eligible for use at the undergraduate or graduate level. 600 and 700 numbered courses are only available to students who have earned a Baccalaureate Degree, with the exception of Career and Technical Education license holders or those who are currently teaching at a secondary or postsecondary institution in North Dakota.

Common Course Numbering

The North Dakota University system adopted “Common Course Numbering” (CCN) in 1998. CCN is a means of standardizing course numbers across all campuses within the system. For example, it means that a course numbered 100 at one campus is equivalent to a similarly titled and numbered course at another campus.

Course Load for Students

Full-time enrollment is twelve semester hours. Students in good standing may register for up to nineteen semester hours. Students wishing to enroll in more than 19 hours must meet the appropriate grade point average standards.

In order to take 20 to 21 semester hours, the student must maintain a minimum cumulative grade point average of 3.00. The student wishing to take 22 or 23 semester hours must maintain a minimum cumulative grade point average of 3.50. No student will be allowed to enroll in more than twenty-three semester hours during any one semester.

Full-time status during Summer term is 6 credits; the maximum load is 9 concurrent credits for a student in good academic standing. If a student wishes to register for more than 9 credits that are not concurrent, s/he should contact the Office of the Registrar; in any case, no more than 14 semester hours in any Summer (total for all summer terms; this is the equivalent of one credit per week for the full summer).

Any exception to the above policy requires a petition to the Academic and Scholastic Standing Committee. Petitions are available in the Office of Student Academic Services.

Adding or Dropping a Course

Course schedule changes may be processed in Campus Connection (online student self-service).

Add

A student may add a semester-length course through the tenth calendar day of the fall term and the eleventh calendar day of the spring term. Courses within a shorter session and the summer term will have a proportional last day to add. Specific add dates for the term and each session can be found at www.vcsu.edu/registrar/.

Drop with No Record

A student may drop a semester-length course and no record of the course will appear on the student’s transcript if the drop is processed on or before the tenth calendar day of the fall term and the eleventh calendar day of the spring term. Courses within a shorter session and the summer term will have a proportional last day to drop with no record. Specific drop with no record dates for the term and each session can be found at www.vcsu.edu/registrar/.

Drop with Record

A student may drop a semester-length course at any time during the first twelve weeks of the semester. A grade of “W” will be recorded on the student’s transcript for all courses dropped after the Drop with No Record deadline. Courses within a shorter session and the summer term will have a proportional last day to drop with a record. Specific drop with a record dates for the term and each session can be found under at www.vcsu.edu/registrar/.

No course schedule changes are permitted after the Drop/Add deadlines except in extenuating, non-academic circumstances. Such changes require the student to submit a petition to the Academic and Scholastic Standing Committee for a decision on whether or not the change will be permitted.

Course Override cards and Petitions are available in the Office of the Director of Student Academic Services.

One-Time Drop Policy

Each student may withdraw from a course after the deadline (up to and including the last day of the class for that courses) without proof of extenuating circumstances one time during his or her undergraduate enrollment at Valley City State University. This “one-time-drop” must be processed using a petition available in the Office of the Director of Student Academic Services. A symbol of W will appear on the transcript.

Tuition Refund Policy

Withdrawal from the University

A student considering withdrawal from Valley City State University is strongly encouraged to contact the Office of Retention prior to finalizing a decision. If for any reason a student finds it necessary to withdraw from all courses during the semester, an official withdrawal must be filed with the Director of Retention. The last day to withdraw from the university is the last business day of the 12th week of classes. If the student is receiving financial aid, the student must contact the Office of Financial Aid to develop a repayment plan. If the student has been issued a computer, the student must return the computer within 24 hours unless prior arrangements are made with the Director of the Help Desk. In case of an emergency withdrawal, it is the responsibility of the student to notify a university official.

Failure to follow withdrawal procedures may result in failing grades in all courses for the semester.

A student who fails to withdraw from all courses by the last business day of the 12th week of classes may be eligible for a late withdrawal. A late withdrawal must be for reasons beyond the student’s control, including but not limited to the following: medical, death of a family member, natural disaster, or other emergency. A petition for a late withdrawal must be filed with the Director of Student Academic Services. Third party documentation is required to support a petition for a late withdrawal.

Collaborative Registration

The North Dakota University System (NDUS) collaborative registration agreement allows a student to be concurrently enrolled at another NDUS institution. Only fully admitted, degree-seeking undergraduate students in good academic and financial standing are allowed to enroll collaboratively. Collaborative registration allows the home campus to consider credit from the provider campus for financial aid purposes and adds the provider campus tuition to your home campus bill after the tenth or eleventh day of regular session; the provider campus will automatically submit a transcript to your home campus. More information see Collaborative Registration.

Transcripts of Academic Records

Valley City State University has authorized the National Student Clearinghouse to provide official transcript ordering online. To use the online transcript service, a major credit/debit card and a valid email account are needed. A fee of $5 is required per transcript, plus applicable processing fees if special order options are requested.

Current and former students with online Campus Connection access may view and print an unofficial transcript free of charge through Campus Connection. To order official transcripts in Campus Connection, students may click on Self Service>Academic Records>Order Official Transcript.

Individuals without a Campus Connection account may order directly from National Student Clearinghouse from their secured site, www.getmytranscript.com.

If you do not have a major credit/debit card and valid email address, a paper transcript request form is available. The transcript request form, as well as detailed information regarding transcript ordering, can be found at www.vcsu.edu/registrar.